Request a Proclamation

In May 2016, the City Council adopted Administrative Policy I-35 outlining the process for the public to request City proclamations. 

Policy

A proclamation may honor an individual, an organization, commemorate a special event, or a special day, month, or year. Members of the public or the City Council may request to have a proclamation prepared. Only proclamations dealing with local, county, state issues or those that positively impact the community and convey an affirmative message to residents will be considered and are issued in the City's sole and absolute discretion. 

Procedure

All proclamation requests must be made to the City Clerk's office. Requesters are expected to include either a sample proclamation to be used as a guide, or sufficient language/information to assist the City Clerk in preparing the proclamation. 

Members of the public, local/regional organizations, and Council Members can request proclamations. All proclamations are made in the Mayor's name on behalf of the entire City Council. 

  • Proclamations presented at a Council meeting:
    • Requests should be made at least 3 weeks before the date that the proclamation is desired
    • Proclamations presented at a Council meeting must be reviewed/approved by the City Manager and Mayor
  • Proclamations presented outside of Council meetings:
    • Requests should be made at least 2 weeks before the date that the proclamation is desired
    • Proclamations presented outside Council meetings must be reviewed/approved by the City Manager and the Mayor is the request is from the public. If the request is from a Council Member, the proclamation will be reviewed/approved by the requesting Council Member and the City Manager. 

How to Request a Proclamation

Requests can be submitted through the following online form: https://portal.laserfiche.com/p0099/forms/proclamation

Questions about proclamations can be directed to cityclerk@ci.capitola.ca.us. 

  • Printer-friendly version