Public Records
The City Clerk is the custodian of the City's records and is responsible for administering the City's records management system. Records management involves storage, retrieval, destruction, and requests for public records. The City's records are stored at City Hall, off-site at a records repository, and in digital form. All records are retained according to a records retention schedule, including certain records that are retained permanently.
In efforts to promote transparency, the City Clerk's Department has provided online access to some of the City's public records. You can access the City's public records by selecting the "Public Records Search" link. If you do not find the records you are searching for you can submit a public records request by navigating to the "Public Records Requests" webpage.
How to Use Weblink
The City of Capitola uses a digital archiving system known as LaserFiche. It is used by many municipalities nationwide to retrieve, manage, and distribute paper and electronic documents more efficiently and effectively. This information is available to citizens through WebLink, which delivers these documents via a web browser interface. Users can browse, search, retrieve, and print City documents.
How to Use Weblink to Access City Documents
Browse
Browse mode is the default mode of WebLink. It lets you click through folders and file names, much like you would with computer file folders.
Once you are on the main WebLink page you will see a list of different folders that are available to you. Click with your mouse on the folder that interests you until you see a list of documents that will appear on the main section of the page. These will be the documents for your review. Just double-click the document icon to open it up to full view.
The Laserfiche document management system that WebLink "talks" to is a scanning-based system. In turn, WebLink will show you a graphic representation of documents. They're relatively fast loading and you can page through them using the header controls.
"Thumbnails" can be useful for browsing documents with a large number of images and graphics. It will generate small graphic pictures of each document page of the document you have selected, allowing you to pick the page you want to see based on its small image. (Be advised, it will take time to download all the small images to your browser).
The "Fields" button will show you how the document was indexed with LaserFiche.
Search
Hit "Search" in the main header bar to switch from "Browse" mode to "Search" mode. Note the "Search for" field that comes up on screen-left. It works like many Web search tools.
If you've searched and clicked on a document, but want to return to your search list, use the red "x" button.
Clicking on a specific search result brings up a number of other options in the window just below the "Document Name" list.
Print / Save
Use the PDF button and either print or save the PDF file to your computer. If it is your first time printing/opening a document from WebLink, your browser may block the pop-up. Please ensure that you allow pop-ups from the site.
